FAQ

Where is the conference?

Gaylord Rockies Resort & Convention Center
6700 North Gaylord Rockies Boulevard
Aurora, Colorado 80019

Located at the edge of the Front Range, just minutes from Denver International Airport.

What are the key conference dates?

April 15: Early Registration deadline
May 31: Regular Registration deadline
June 27: Preconference Day
June 27: Kick-off Party 
June 28-July 1: Full 4-Day Conference
June 29: 4th Annual Endowment Fund Fun Run/Walk in the Rockies 
June 30: Annual Business Meeting

What are the learning outcomes?

As a result of participating in this educational activity, learners will be able to

  • Incorporate the principles of the Framework for 21st Century School Nursing PracticeTM into daily practice to advance student and population health.
  • Identify school nursing trends that have evolved over the last 50 years of NASN and apply evidence-based best practices that promote student health, academic success and healthy school communities.
  • Integrate leadership concepts through professional growth, development and responsibilities to optimize the role of the school nurse.
  • Identify partnerships and collaborations that will assist with advocacy efforts to enhance and empower the school nurse role in student health and wellness.

Are continuing education nursing (CNE) contact hours provided?

National Association of School Nurses is accredited with distinction as a provider of continuing nursing education by the American Nurses Credentialing Center's Commission on Accreditation.

National Association of School Nurses is approved by the California Board of Registered Nursing: Provider No. CEP 12292.

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According to the American Nurses Credentialing Center’s Commission on Accreditation guidelines, 60 minutes = 1 contact hour.  Attendees may earn up to 20.75 contact hours for full participation in the 4-day conference.  Additional contact hours can be earned for attendance at preconference sessions.

What are the terms and conditions of attendance and participation?

When registering for NASN2019, you must agree to the terms and conditions, which form a binding legal contract between the NASN and the registered attendee or participant. View the terms online or request a copy by contacting the NASN conference team.

Can I bring a guest?

Tickets for guests are available and include admission to general sessions and the Exhibit Hall.  Continuing Nursing Education contact hours are not available for guests.

Where are future conferences?

View a list of future and past conferences.

Attendee Information

Is hotel included in the conference registration fee?

The conference registration fee does not include hotel room fees and transportation costs. Refer to the hotel and travel page for details on reserving lodging and making travel arrangements. The full four-day conference registration includes admittance to general sessions, breakout sessions, workshops, the poster presentation session, the annual business meeting, and the Exhibit Hall. It also includes Exhibit Hall refreshments.

What do I do when I arrive at the conference?

Go to the NASN registration desk to pick up conference materials including the conference program, name badge, and any additional tickets or items you purchased with your registration.

NOTE: Name badges must be worn for admittance to all events.  A name badge is proof of registration.  Without it, individuals may not be allowed to participate in conference activities.

Do I need to tell NASN which sessions I am attending?

Seating in general, breakout and workshop sessions is available on a first-come, first-served basis.  Attendees do not have to select sessions in advance or inform NASN of the selections. This practice allows all attendees an equal opportunity to attend preferred sessions.  Please note that seating is limited to the capacity of the meeting room and capacity varies for each session.  Please arrive early to assure a seat.  Room capacity for each session will be listed in the conference program.

Seating at preconference events is reserved through the purchase of tickets for preconference events.

Mentor a new NASN member at conference:

Attendees who are willing to mentor a new member at conference will be listed on the conference website as mentor volunteers. New members who register will be referred to the list of mentor volunteers and will be able to send a message to a mentor volunteer.  Mentor email addresses will be secure and not visible.

Mentoring begins before the conference with mentors sharing tips for preparation and getting the most out of the event.  During the conference, mentors can offer to meet for coffee and introduce the new member to colleagues.  Mentors and new members will determine how best to connect and what the connection entails. 

How do I access session handouts?

Abstracts for each session and any materials provided by speakers are available to participants in TWO formats.

1. Attendees can purchase a plastic, coil-bound syllabus with their registration and collect it onsite.  The cost is $40 if purchased prior to the regular conference deadline and $50 if purchased after the regular conference deadline.

2. Attendees can access materials using a computer, tablet or smart phone online at no cost beginning in mid-June.  [Printers are NOT available on-site.]

NOTE: The syllabus includes abstracts for each session and any materials provided by speakers. NASN makes every effort to collect speaker slides and handouts.    

How do I obtain my CNE and certificate of completion?

Continuing Nursing Education: When CNE is offered with an NASN program, attendees paying the appropriate registration fee will receive CNE contact hours for the program attended and evaluated within the 90-day allotted window. Attendees must stay for the entire program, no partial credit. Attendees have 90 days to complete evaluations to receive CNE credit for the program. Requests for an extension on the 90-day CNE deadline must be submitted in writing, mailed to the NASN office, and include a $60.00 processing fee payment. Extensions will not be granted for programs hosted or presented more than 12 months prior to the extension request.  View or print the request for extension form

Are there any meals provided?

In general, meals are provided on the attendee's own.  At this time, NASN has scheduled refreshments on June 28th and June 29th in the Exhibit Hall.  Select events and sessions/meetings may also have food provided.  As details become known, they will be shared with attendees. 

Can I use my cell phone?

NASN encourages attendees to bring a cellular telephone or other mobile device in order to access the conference mobile app and session handouts.  Please be sure to turn ringers off as a courtesy to speakers and others.

Why should I use the conference website?

The conference website is THE place to find all of the information needed related to the conference.  Pay special attention to the Attendees page for access to session handouts, FAQ, and more.  

Still have a question?

Direct all questions to NASN2019; 1100 Wayne Avenue; Suite 925; Silver Spring, MD 20910; 1-240-821-1130 (toll-free 1-866-627-6767); Fax 1-301-585-1791; conference@nasn.org

Speaker Information

Call for Abstracts Agreement and Conflict of Interest Policy:

Speakers explicitly agreed to the abstract agreement and conflict of interest policy.  Please review as needed.

Do speakers and poster presenters need to disclose a conflict of interest or absence of conflict?

The American Nurses Credentialing Center (ANCC) guidelines direct NASN to ensure that all educational session content is free of commercial bias and influence. Each educational session must include appropriate language listing disclosures or indicating there are no relationships that require disclosure. The intent of this disclosure is to provide learners with information on which they can make their own judgments. Download the disclosure guidelines and language.

Do speakers receive honoraria?

NASN does not pay honoraria unless special arrangements have been made.  It is the speaker's/presenter's responsibility to cover conference-related expenses including lodging, travel, per diem, and registration fees should attendance and/or continuing nursing education contact hours be desired.

Does NASN reserve hotel rooms and arrange travel for speakers?

Speakers are responsible for reserving lodging and arranging for travel unless special arrangements have been made with NASN.  Refer to the hotel and travel page for details on reserving your hotel and making travel arrangements.  

Can speakers attend sessions other than the ones they are presenting?

Speakers who pay a fee and register as an attendee for some or all of the conference can attend sessions that are included with their registration.  

Do speakers receive continuing education nursing (CNE) contact hours for sessions they present?

Speakers do not receive CNE contact hours for sessions presented.  

As of November 2018, The American Nurses Credentialing Center (ANCC) has new language regarding presenters claiming CNE contact hours credit for the courses they present.  It states:

AWARDING CONTACT HOURS TO PRESENTERS
The ANCC Accreditation does not allow for the presenters to claim contact hours for an activity that they are the speakers/educators. The rationale behind this decision derives from the concept stated in the 2015 ANCC Primary Accreditation Provider Application Manual, on page 31, "Contact hours are awarded to participants for those portions of the educational activity devoted to the learning experience and time spent evaluating the activity" (ANCC, 2015). The presenter cannot evaluate the program in the role of the learner. It is noted that some State Boards of Nursing do allow presenters to claim contact hours for an activity they present. However, that is different from the ANCC accreditation standards which the Provider Unit must maintain.

Can speakers receive any continuing education nursing (CNE) contact hours?

Speakers who pay a fee and register as attendees for some or all of the conference can attend sessions and receive CNE contact hours for sessions other than sessions presented.  

Will attendees receive a copy of my session presentation slides and handouts?

Attendees expect to have access to session slides and handouts. In order to fulfill their expectations, speakers will be asked to share presentation slides and handouts [poster presenters will be asked to share a digital copy of their poster].  Details will be emailed to the session's point of contact or lead presenter. The presentation and handouts you supply will be included in the print and online syllabus for conference attendees. If the email has not been received by April 17th, please contact NASN.  

Do I need to bring my presentation to the conference?

Breakout/Workshop Sessions: Please bring your laptop with your presentation on it.  Your computer will be used in your session, so make sure that it can connect to an LCD projector.  Also, all rooms will be ready for a VGA or HDMI connection to the projector from your device.  Any variance should be reviewed in advance. 

If you do not have a laptop, please notify Devin Dinkel, ddinkel@nasn.org; and one will be provided for you.  

For reassurance, NASN’s audio/visual team will be in the Speaker Ready Room to help guide you should there be any problems with your laptop or presentation.  Follow this schedule should you need assistance and take advantage of this time so that you are ready to go for your presentation!!

If you present on June 28th, visit the audio/visual team in the Speaker Ready Room on June 27th between 2-5 PM.  
If you present on June 29th, visit the audio/visual team in the Speaker Ready Room on June 28th between 2-5 PM.
If you present on June 30th, visit the audio/visual team in the Speaker Ready Room on June 29th between 2-5 PM.
If you present on July 1st, visit the audio/visual team in the Speaker Ready Room on June 30th between 2-5 PM.

Again, don’t forget to bring your laptop with your presentation on it!

Poster Presentations:  Poster presenters do not need to bring their presentation.  These presenters will send NASN the digital poster presentation by mid-May. NASN will work with the audio/visual team to pre-load presentations onto digital viewing screens in the poster presentation room. 

What audio and visual equipment is supplied by NASN?

Breakout Sessions: LCD Projector, Powerstrip, Skirted Projection Table, Skirted Tripod Screen, Wireless Lav Mic, Mic Mixer, Speaker on Stand, DI-Laptop Audio, Targus Wireless Presenter, Podium Mic

Workshop Sessions: LCD Projector, Powerstrip, Skirted Projection Table, Skirted Tripod Screen, Wireless Lav Mic, Mic Mixer, Speaker on Stand, DI-Laptop Audio, Targus Wireless Presenter, Podium Mic

Roundtable Sessions: NA

General Sessions: Podium with mic, wireless headset mic, lav mic or handheld mic available. Q&A mics on stands in audience. Stage lighting. DSM / Confidence monitor on floor in front of stage. Speaker countdown timer near DSM. Presentation / I-mag on 12x21 screens stage right and left, 12x36 screen for center backdrop.

Poster Session: NASN provides a digital screen.  Digital posters are supplied to NASN before the conference and will be displayed at the appropriate times during the poster session.  Access e-poster guidelines.

If the presentation needs a strong Internet connection, please see the additional equipment note below and consider ordering a dedicated Internet connection.

Additional equipment is available for rent, if requested, at the expense of the speaker.  Prices are as follows: laptop $150.00; dedicated Internet connection $125.00+; flip chart $29.00/ea; wireless lav mic $120.00/ea; wireless hand mic $120.00/ea; wired handheld mic $50/ea.  Contact NASN if you are requesting additional equipment.

What room setup is used for sessions?

Rooms are set theater style for breakout sessions and banquet style for workshop/roundtable sessions.  Each session room is equipped with a podium.

What do I do when I arrive at the conference?

Go to the NASN registration desk to pick up conference materials including the conference program, name badge, and any additional tickets or items you purchased with your registration.

Utilize the speaker-ready room. 

Why should I use the conference website?

The conference website is THE place to find all of the information needed related to the conference.  Pay special attention to the Speakers page for deadlines, FAQ, and more. 

Still have a question?

Direct all questions to NASN2019; 1100 Wayne Avenue; Suite 925; Silver Spring, MD 20910; 1-240-821-1130 (toll-free 1-866-627-6767); Fax 1-301-585-1791; conference@nasn.org